Tarvin Parish Plan - Minutes of Steering Group Meeting 25/05/10

VENUE: Edna Rose Room, Community Centre

MEMBERS ATTENDING: Alan Chesters, Sue Hardacre, Steve Hemmings, Rachael Lloyd, Phil Miles, Joan Millar,

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 4 May 2010;
3 Questionnaire
4 Plans for Distribution of Questionnaire
5 Analysis of Responses
6 Potential Working Groups
7Any Other Business
8 Date of Next Meeting

ACTIONS AGREED:
1 APOLOGIES: Apologies received from Sarah, Brian, Karen, Roger, Hazel, Debbie and Ray.
2 MINUTES OF MEETING: Minutes of meeting of 4 May 2010 agreed.
3 QUESTIONNAIRE: Rachael had produced an updated version of the questionnaire and a few minor amendments were noted. Because of concern regarding the Young People Volunteers – age under 16 it was agreed that this should be excluded and agreement was reached on the rewording of the Parish Plan Volunteers section to include young people volunteers. The rewording of the Local Business section was also agreed.

Steve agreed to print 6 copies of the questionnaire for further discussion at the 8 June meeting. Steve reported that Karen was still awaiting printing quotes.

Alan reported that Debbie had priced envelopes and labels. Steve agreed to purchase the envelopes and labels.

4 PLANS FOR DISTRIBUTION OF QUESTIONNAIRE: Phil agreed to organise a plan for the distribution of the questionnaire for the next meeting.

Sue agreed to produce a draft press release to appear in the Chester Chronicle, Tarporley Talk and Grapevine and possibly to be heard on local radio to coincide with the distribution/return date of the questionnaire.

5 ANALYSIS OF RESPONSES: Once the definitive questionnaire is available Steve, Rachael and Brian would look into the process for analysing the responses.

6 POTENTIAL WORKING GROUPS: Alan pointed out that each Working Group would require at least one member of the Steering Group. He asked those present to indicate which Group, if any, they might be willing to serve on. This would be reviewed as things developed: Community – Rachael and Alan; Environment – Phil and Alan; Economy – Brian and Sue.

7 AOB: Members expressed concern about the non attendance of two original members of the Group, and felt they should be contacted to see if they were still interested.

8 DATE OF NEXT MEETING: Tuesday, 8 June 2010 at 7.30 pm in the Edna Rose Room, Community Centre.