Tarvin Parish Plan - Minutes of Steering Group Meeting 04/05/10

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Sue Hardacre, Sarah Evans, Roger Hones, Joan Millar, Rachael Lloyd, Brian Hardacre

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 21st April 2010
3 Matters Arising
4 Questionnaire
5 Printing
6 Date of next 2 meetings

ACTIONS AGREED:

1. APOLOGIES: Hazel Manning. Alan explained that Hazel had resigned as Vice Chair but at this stage was still a Steering Group member. No other apologies received. It was proposed that we decide on a new Vice Chair immediately and Phil Miles was nominated and elected unopposed.

2. MINUTES OF MEETING 21st April 2010: Agreed

3. MATTERS ARISING:
Roger had presented a report to the Annual meeting of the Tarvin Parish Council in Alan’s absence

4. QUESTIONNAIRE:
Discussion centred around the extensive feedback we had received from Bron. Generally the group felt de-motivated by having to revisit each question although some of Bron’s comments had been helpful.

Rachael was of the view that we know our Community so we know what to ask. Steve had been disappointed with Bron’s response and felt that it had been unnecessary to provide 57 responses. Alan had spoken to Bron who had confirmed that the questionnaire was ours to finish – she was merely sharing her experience with us of having seen about 70 questionnaires from different communities. Brian felt that perhaps a library of questions to choose from would have been more helpful given that there was so much experience out there.

The meeting, however, reviewed the questionnaire with Bron’s comments in mind and Rachael offered to update the questionnaire and took the relevant notes.

On the subject of U16’s completing the questionnaire and providing their personal details if they wished to volunteer, Roger would clarify the guidance with Bron.

5. PRINTING:
Karen had obtained quotes for printing and it was agreed that we would go with the cheapest quote but first give the chance for the firm in Bunbury to match the lowest price as there was a preference by the Steering Group to award the business to a local firm.

8. DATE OF NEXT MEETINGS:
Tuesday 25th May 2010 at 7.30 pm in the Edna Rose Room, Community Centre.
Tuesday 8th June 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Volunteers to be invited to discuss helping with distribution of questionnaires.