Tarvin Parish Plan - Minutes of Steering Group Meeting 25/05/10

VENUE: Edna Rose Room, Community Centre

MEMBERS ATTENDING: Alan Chesters, Sue Hardacre, Steve Hemmings, Rachael Lloyd, Phil Miles, Joan Millar,

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 4 May 2010;
3 Questionnaire
4 Plans for Distribution of Questionnaire
5 Analysis of Responses
6 Potential Working Groups
7Any Other Business
8 Date of Next Meeting

ACTIONS AGREED:
1 APOLOGIES: Apologies received from Sarah, Brian, Karen, Roger, Hazel, Debbie and Ray.
2 MINUTES OF MEETING: Minutes of meeting of 4 May 2010 agreed.
3 QUESTIONNAIRE: Rachael had produced an updated version of the questionnaire and a few minor amendments were noted. Because of concern regarding the Young People Volunteers – age under 16 it was agreed that this should be excluded and agreement was reached on the rewording of the Parish Plan Volunteers section to include young people volunteers. The rewording of the Local Business section was also agreed.

Steve agreed to print 6 copies of the questionnaire for further discussion at the 8 June meeting. Steve reported that Karen was still awaiting printing quotes.

Alan reported that Debbie had priced envelopes and labels. Steve agreed to purchase the envelopes and labels.

4 PLANS FOR DISTRIBUTION OF QUESTIONNAIRE: Phil agreed to organise a plan for the distribution of the questionnaire for the next meeting.

Sue agreed to produce a draft press release to appear in the Chester Chronicle, Tarporley Talk and Grapevine and possibly to be heard on local radio to coincide with the distribution/return date of the questionnaire.

5 ANALYSIS OF RESPONSES: Once the definitive questionnaire is available Steve, Rachael and Brian would look into the process for analysing the responses.

6 POTENTIAL WORKING GROUPS: Alan pointed out that each Working Group would require at least one member of the Steering Group. He asked those present to indicate which Group, if any, they might be willing to serve on. This would be reviewed as things developed: Community – Rachael and Alan; Environment – Phil and Alan; Economy – Brian and Sue.

7 AOB: Members expressed concern about the non attendance of two original members of the Group, and felt they should be contacted to see if they were still interested.

8 DATE OF NEXT MEETING: Tuesday, 8 June 2010 at 7.30 pm in the Edna Rose Room, Community Centre.

Tarvin Parish Plan - Minutes of Steering Group Meeting 04/05/10

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Sue Hardacre, Sarah Evans, Roger Hones, Joan Millar, Rachael Lloyd, Brian Hardacre

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 21st April 2010
3 Matters Arising
4 Questionnaire
5 Printing
6 Date of next 2 meetings

ACTIONS AGREED:

1. APOLOGIES: Hazel Manning. Alan explained that Hazel had resigned as Vice Chair but at this stage was still a Steering Group member. No other apologies received. It was proposed that we decide on a new Vice Chair immediately and Phil Miles was nominated and elected unopposed.

2. MINUTES OF MEETING 21st April 2010: Agreed

3. MATTERS ARISING:
Roger had presented a report to the Annual meeting of the Tarvin Parish Council in Alan’s absence

4. QUESTIONNAIRE:
Discussion centred around the extensive feedback we had received from Bron. Generally the group felt de-motivated by having to revisit each question although some of Bron’s comments had been helpful.

Rachael was of the view that we know our Community so we know what to ask. Steve had been disappointed with Bron’s response and felt that it had been unnecessary to provide 57 responses. Alan had spoken to Bron who had confirmed that the questionnaire was ours to finish – she was merely sharing her experience with us of having seen about 70 questionnaires from different communities. Brian felt that perhaps a library of questions to choose from would have been more helpful given that there was so much experience out there.

The meeting, however, reviewed the questionnaire with Bron’s comments in mind and Rachael offered to update the questionnaire and took the relevant notes.

On the subject of U16’s completing the questionnaire and providing their personal details if they wished to volunteer, Roger would clarify the guidance with Bron.

5. PRINTING:
Karen had obtained quotes for printing and it was agreed that we would go with the cheapest quote but first give the chance for the firm in Bunbury to match the lowest price as there was a preference by the Steering Group to award the business to a local firm.

8. DATE OF NEXT MEETINGS:
Tuesday 25th May 2010 at 7.30 pm in the Edna Rose Room, Community Centre.
Tuesday 8th June 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Volunteers to be invited to discuss helping with distribution of questionnaires.

Update on the Tarvin Parish Plan

The Tarvin Parish Plan has been awarded a grant by Cheshire West and Chester Council and the Steering Group is putting the finishing touches to a questionnaire which will be hand delivered to each household by the end of May/June.  Your responses will be important in shaping the Parish Plan for Tarvin and , for convenience you will be able to return the questionnaire to a freepost address.