Public Meeting 18.10.10

 PUBLIC MEETING

v      Find out what 357 residents told us about living in Tarvin Parish when they returned their questionnaires recently

v      Help us to shape the future of our Community by looking at some of the issues raised and their potential solutions

7.30 pm Monday 18^th October 2010

Main Hall, Tarvin Community Centre

Tarvin Parish Plan Steering Group will present

the preliminary analysis to the residents of Tarvin Parish.

Come and join us – Tea and Coffee provided

Thank you to residents of Tarvin

A fantastic response to the Tarvin Parish Plan questionnaire - 347 completed questionnaires received! 

The draw for the meal at the George & Dragon will take place on Saturday 7th August at 2pm.

Tarvin Parish Plan Questionnaire

The community volunteers of Tarvin Parish Plan Steering Group were delighted with the response from other volunteers to help distribute the Tarvin Plan questionnaire to all houses across Tarvin Parish over the last 2 weeks.

Nearly 1200 questionnaires have been distributed to all households to ensure that the all residents in the community have the opportunity to have their say about what they would like for Tarvin in the future.

There are lots of sections to the plan for the community to share their views, from leisure to transport and there is even a special section dedicated to finding out what the young people of Tarvin would like to see in the future.

The volunteer group hope that as many people in the community will return the questionnaires as possible, when the will also have the chance to win a meal for four in The George and Dragon in Tarvin.

Many communities across Britain have designed their own plan some have been able to secure grants to improve their village and the facilities.

All residents in the community are encouraged to join in by simply filling in the questionnaire and sending it back in the Freepost envelope provided.

It is hoped that many residents will also volunteer to play a small or large part in helping to implement Tarvin Parish’s plan.

Please be a part of it – Tarvin Parish Plan – Your Community – Your Future

Tarvin Parish Plan - Minutes of Steering Group Meeting 08/06/10

VENUE: Edna Rose Room, Community Centre

MEMBERS ATTENDING: Steering Group: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Sarah Evans, Debbie Ridley, Ray Williams, Rachael Lloyd, Sue Hardacre. Volunteers: Steven Hildreth, Hazel Hildreth, Jim Grogan, Jane Lush, Ted Lush, Cathy Hones, Mark Wyatt, Christine Oliver, Kelvin Oliver, David Smeatham, Hilary Banner, Pat Coy.

ITEMS DISCUSSED:
1 Apologies for Absence
2 Minutes of the Meeting held on 25th May
3 Matters Arising
4 Matters not on the Agenda which members wish to discuss in AOB
5 Presentation of completed Questionnaire
6 Plans for distribution of Questionnaire
7 Potential Working Groups - further thoughts
8 A.O.B. as identified in Item 4
9 Date of next meeting

ACTIONS AGREED:
1. APOLOGIES
Apologies received from Steering Group: Roger Hones, Joan Millar, Brian Hardacre. Volunteers: Margaret Dixon, Carol and John Law, Anna Mellor, Jim Wigan.

2. MINUTES OF MEETING 25th MAY 2010
Agreed as a true record.

3. MATTERS ARISING
A huge thank you from the Steering Group to Sue (Hardacre) for the excellent draft press release.

4. MATTERS NOT ON THE AGENDA WHICH MEMBERS WISH TO DISCUSS IN AOB
None

5. PRESENTATION OF COMPLETED QUESTIONNAIRE
Steve Hemmings gave the volunteers an overview of the questionnaire. The volunteers asked pertinant questions and made a number of valuable suggestions.

A number of amendments were agreed as listed on separate page.

It was raised that people may have a business but may not be a resident of Tarvin should be included, and steering group would reflect on the comments from the volunteers and address later in meeting. It was felt that businesses would possibly be covered by the Economy working group.

It was felt that the volunteers brought fresh ideas and observations. Hilary Banner commented that the questionnaire was very impressive.

Thanks expressed to Steve, Brian and Rachael for their tremendous work on the questionnaire.

6. PLANS FOR DISTRIBUTION OF QUESTIONNAIRE
Karen and Debbie will deliver bundles of questionnaires and distribution maps to volunteers. Roger to provide Phil with map that council use (agreed by Cathy), Phil will then highlight delivery route for each bundle of questionnaires.

When the questionnaires are available a stuffing and labelling envelope evening will be arranged - all volunteers welcome!

Allocated distribution areas and contact list for distribution of questionnaire attached.

It was hoped that the questionnaire would be distributed in the last week of June/first week in July.

Margaret Dixon unable to attend meeting but prepared to help with distribution. Roger/Phil to contact her?

Ray gave a budget update and at present there is a shortfall of around £300 for the plan. Ted Lush very generously offered up to £100 towards a meal at the George and Dragon as an incentive to get people to return the completed questionnaire.

7. POTENTIAL WORKING GROUPS - FURTHER THOUGHTS
At present the working groups identified as Community, Economy and Environment, after analysing completed questionnaires more working groups may be formed. Initial volunteers for the working groups were Community – Debbie, Economy – Ted Lush, Environment – Hilary Banner.

Volunteers were thanked for their contribution and left the meeting.

8. A.O.B. AS IDENTIFIED IN ITEM 4

Items that arose during the course of the meeting:-

Sue and Alan to liase re the press releases. Debbie would contact Ben at the Chronicle to see if they were interested.

Sue would find out publishing dates of Grapevine, Tarporley Talk for press release/reminders re questionnaire. Roger to find out Tarvin Times date please.

Debbie to organize posters reminding people to return the questionnaire (Sue to advise content) these will be displayed around Tarvin in A3 and A4 sizes.

Sarah Evans to email Tarvin businesses advising them where we are up to with the questionnaire and that we will contact them at a later date re holding a meeting for their input.

Time sheets to be forwarded to Rachael – Debbie to email copy to steering group members.

9. DATE OF NEXT MEETING: Tuesday 6th July 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Roger to book.

Tarvin Parish Plan - Minutes of Steering Group Meeting 25/05/10

VENUE: Edna Rose Room, Community Centre

MEMBERS ATTENDING: Alan Chesters, Sue Hardacre, Steve Hemmings, Rachael Lloyd, Phil Miles, Joan Millar,

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 4 May 2010;
3 Questionnaire
4 Plans for Distribution of Questionnaire
5 Analysis of Responses
6 Potential Working Groups
7Any Other Business
8 Date of Next Meeting

ACTIONS AGREED:
1 APOLOGIES: Apologies received from Sarah, Brian, Karen, Roger, Hazel, Debbie and Ray.
2 MINUTES OF MEETING: Minutes of meeting of 4 May 2010 agreed.
3 QUESTIONNAIRE: Rachael had produced an updated version of the questionnaire and a few minor amendments were noted. Because of concern regarding the Young People Volunteers – age under 16 it was agreed that this should be excluded and agreement was reached on the rewording of the Parish Plan Volunteers section to include young people volunteers. The rewording of the Local Business section was also agreed.

Steve agreed to print 6 copies of the questionnaire for further discussion at the 8 June meeting. Steve reported that Karen was still awaiting printing quotes.

Alan reported that Debbie had priced envelopes and labels. Steve agreed to purchase the envelopes and labels.

4 PLANS FOR DISTRIBUTION OF QUESTIONNAIRE: Phil agreed to organise a plan for the distribution of the questionnaire for the next meeting.

Sue agreed to produce a draft press release to appear in the Chester Chronicle, Tarporley Talk and Grapevine and possibly to be heard on local radio to coincide with the distribution/return date of the questionnaire.

5 ANALYSIS OF RESPONSES: Once the definitive questionnaire is available Steve, Rachael and Brian would look into the process for analysing the responses.

6 POTENTIAL WORKING GROUPS: Alan pointed out that each Working Group would require at least one member of the Steering Group. He asked those present to indicate which Group, if any, they might be willing to serve on. This would be reviewed as things developed: Community – Rachael and Alan; Environment – Phil and Alan; Economy – Brian and Sue.

7 AOB: Members expressed concern about the non attendance of two original members of the Group, and felt they should be contacted to see if they were still interested.

8 DATE OF NEXT MEETING: Tuesday, 8 June 2010 at 7.30 pm in the Edna Rose Room, Community Centre.

Tarvin Parish Plan - Minutes of Steering Group Meeting 04/05/10

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Sue Hardacre, Sarah Evans, Roger Hones, Joan Millar, Rachael Lloyd, Brian Hardacre

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 21st April 2010
3 Matters Arising
4 Questionnaire
5 Printing
6 Date of next 2 meetings

ACTIONS AGREED:

1. APOLOGIES: Hazel Manning. Alan explained that Hazel had resigned as Vice Chair but at this stage was still a Steering Group member. No other apologies received. It was proposed that we decide on a new Vice Chair immediately and Phil Miles was nominated and elected unopposed.

2. MINUTES OF MEETING 21st April 2010: Agreed

3. MATTERS ARISING:
Roger had presented a report to the Annual meeting of the Tarvin Parish Council in Alan’s absence

4. QUESTIONNAIRE:
Discussion centred around the extensive feedback we had received from Bron. Generally the group felt de-motivated by having to revisit each question although some of Bron’s comments had been helpful.

Rachael was of the view that we know our Community so we know what to ask. Steve had been disappointed with Bron’s response and felt that it had been unnecessary to provide 57 responses. Alan had spoken to Bron who had confirmed that the questionnaire was ours to finish – she was merely sharing her experience with us of having seen about 70 questionnaires from different communities. Brian felt that perhaps a library of questions to choose from would have been more helpful given that there was so much experience out there.

The meeting, however, reviewed the questionnaire with Bron’s comments in mind and Rachael offered to update the questionnaire and took the relevant notes.

On the subject of U16’s completing the questionnaire and providing their personal details if they wished to volunteer, Roger would clarify the guidance with Bron.

5. PRINTING:
Karen had obtained quotes for printing and it was agreed that we would go with the cheapest quote but first give the chance for the firm in Bunbury to match the lowest price as there was a preference by the Steering Group to award the business to a local firm.

8. DATE OF NEXT MEETINGS:
Tuesday 25th May 2010 at 7.30 pm in the Edna Rose Room, Community Centre.
Tuesday 8th June 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Volunteers to be invited to discuss helping with distribution of questionnaires.

Update on the Tarvin Parish Plan

The Tarvin Parish Plan has been awarded a grant by Cheshire West and Chester Council and the Steering Group is putting the finishing touches to a questionnaire which will be hand delivered to each household by the end of May/June.  Your responses will be important in shaping the Parish Plan for Tarvin and , for convenience you will be able to return the questionnaire to a freepost address.