VENUE: Edna Rose Room, Community Centre
DATE: 9 December 2009
MEMBERS ATTENDING: Alan Chesters, Sarah Evans, Karen Hemmings, Steve Hemmings, Hazel Manning, Anna Mellor, Phil Miles, Joan Millar, Debbie Ridley, Ray Williams
Alan welcomed everybody and announced that Cyril had resigned but would be willing to help on working parties. Anna also announced that she would be resigning but would help on working parties. Alan to contact Sue and Brian Hardacre who had expressed interest.
ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 17 November 2009
3 Matters Arising
4 Matters not on the Agenda
5 Name for the Project
6 Approval of Draft Steering Group Constitution
7 Chairmanship
8 Approval of Draft Terms of Reference
9 Christmas Market Report
10 Identification of Key Players and Stakeholders
11 Insurance
12 Any Other Business
13 Date of Next Meeting
ACTIONS AGREED:
1 APOLOGIES: Apologies received from Rachael and Roger.
2 MINUTES OF MEETING: Minutes of 17 November 2009 agreed.
3 MATTERS ARISING:
Questionnare: Phil reported on meeting with Karen and Steve – agreed to send a detailed questionnaire to every household – 1087 in 2001 census – a similar one to businesses (including businesses run from home) plus questionnaire to groups and societies. Debbie’s son to attend next meeting to outline ideas regarding blogger site.
Budget: Meeting on budget in the New Year - details of printing costs a priority.
Parish Council: Roger to send a copy of Minutes to the Parish Clerk. Alan to attend Parish Council Meeting every 3 months to speak in the open forum.
Scoping: Mike not at meeting.
4 MATTERS NOT ON AGENDA: See Item 12.
5 NAME OF THE PROJECT: Only 5 suggestions received – ‘Tarvin – Your Community – Your Future’ agreed but would be reviewed further at next meeting.
6 DRAFT STEERING GROUP CONSTITUTION: Roger - wording to be amended – 3.1 ‘The membership of the Group shall be no more than 15 people …’. 7.3 - Keep wording as in draft – Parish Clerk proposing to the Parish Council that the Group keep their own accounts and report back to the PC. Ray would look into whether necessary to have provision for liability.
7 CHAIRMANSHIP: Alan prepared to continue as Chairman – proposed by Ray and seconded by Debbie.
8 DRAFT TERMS OF REFERENCE FOR WORKING GROUPS: Roger 3.0 ‘Methodology/ies’ to be changed to ‘Methodology’. Group agreed not to use initials but to write WG etc in full.
9 CHRISTMAS MARKET – REPORT: Debbie and Anna congratulated and thanked for their hard work - about 230 leaflets distributed but only 6 returned todate. Expenses £23.48 Takings £33.60 = Profit £21.12.
10 IDENTIFICATION OF KEY PLAYERS AND STAKEHOLDERS: Karen and Steve would look into identification of key players and stakeholders.
11 INSURANCE: Ray would ask Bronwen what insurance needed ie public liability and find out about risk assessment.
12 ANY OTHER BUSINESS: Alan asked if Group going to answer a document entitled ‘A Sustainable Community Strategy’ for Cheshire West and Chester – decided against as a Group but could be answered individually.
13 DATE OF NEXT MEETING: Wednesday, 20 January 2010 at 7.30 pm in the Edna Rose Room, Community Centre.
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