Tarvin Parish Plan - Minutes of Steering Group Meeting 21/04/10

Tarvin Parish Plan - Minutes of Steering Group Meeting
VENUE: Edna Rose Room, Community Centre

DATE: 21st April 2010

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Sue Hardacre, Sarah Evans, Roger Hones (for part of the meeting)

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 9th March 2010
3 Matters Arising : a) Liability Insurance (b) Grant Application (c) Key players (d) Sponsorship
                               (e) Logo
4 Date of next meeting

ACTIONS AGREED:

1. APOLOGIES: Apologies received from Joan Millar, Rachel Lloyd, Hazel Manning, Brian Hardacre. Hazel Manning had offered to resign because of work commitments. Before accepting her resignation Alan will contact Hazel.

2. MINUTES OF MEETING 9th March 2010: Agreed

3. MATTERS ARISING:    (a) LIABILITY INSURANCE: This is accessed through the Parish Council cover restricted to administrative duties, and, a member of Parish Council being at the meeting.

(b) GRANT APPLICATION: This has been completed and signed for by Parish Council (Chairman) and Steering Group (Chairman).

(c) KEY PLAYERS AND STAKEHOLDERS: The list was now more comprehensive and will be maintained as a live list.

4. QUESTIONNAIRE: A small number of changes were discussed and agreed by the group. Steve will produce the latest issue for circulation.

5. Karen had obtained costs for printing of the questionnaire, PM & KM to obtain two further quotes based on an A4 format & to include the new logo & sponsorship details

6. Distribution & Return of Questionnaire: Debbie had investigated the costs involved in using a pre-paid envelope to encourage replies. This was a relatively straightforward procedure that involved an initial payment for licence of £76.70 then a low postage cost for any returns.

Sue offered her address as the return address for replies.

Distribution will be by members of the SG and volunteers from the Parish. Meeting to be arranged for 25th May to discuss distribution involving all known volunteers and members of SG.

7. Initial Discussion on Analysis of Responses: Steve will produce a spreadsheet to assist with the analysis and to aid creation of graphs etc.

8. Potential Working Groups: Discussion centred on potentially three working groups to analyze the data, these would be Community/ Environment/Economy. Members of the Steering Group would engage with the WG volunteers.

9. AOB:
Phil has updated the Project Plan, issue 4 to be circulated.
Debbie requires newsbites for the Blog.
Alan to submit report to Parish Council AGM on 26th April 2010.

10. Date of Next Meeting: Tuesday 4th May 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Roger to book.