Tarvin Parish Plan - Minutes of Steering Group Meeting 09/03/10

Tarvin Parish Plan - Minutes of Steering Group Meeting

VENUE: Edna Rose Room, Community Centre

DATE: 9th March 2010

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Brian Hardacre, Rachael Lloyd, Roger Hones, Brian Spruce, Hazel Manning, Joan Millar, Sue Hardacre.

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 11th February 2010
3 Matters Arising : a) Liability Insurance (b) Grant Application (c) Key players
4 Questionnaire
5 Sponsorship
6 Date of next meeting

ACTIONS AGREED:

1. APOLOGIES: Apologies received from Sarah Evans, Mike Tyrie

2. MINUTES OF MEETING 11th FEBRUARY 2010: Agreed

3. MATTERS ARISING:

(a) LIABILITY INSURANCE: Still waiting to hear if we can be added to the Parish Council’s insurance.

(b) GRANT APPLICATION: This had been successful and a grant of £2750 awarded. Chair thanked Phil Miles for preparing the application.

Many letters of support had been received to accompany the application.

(c) KEY PLAYERS AND STAKEHOLDERS: The list was now more comprehensive and will be maintained as a live list. Still to add are Tarvin Environment Group, Allotment Group and the Farms in the Parish.

4. QUESTIONNAIRE: Much discussion took place about the layout and content of the first draft. Members thought that ease of reading, relevance of questions and speed of completion and were most important.

If the questionnaire could be produced on A4 without incurring higher costs this would make the document easier to read and allow a simpler layout. Content should go through a précis to ensure best use of easy to understand language. Hazel offered to review the content with this purpose.

Steve, Brian and Rachel would incorporate feedback into the 2nd draft of the questionnaire which they would circulate by email to members so that the final draft could be agreed by our next meeting.

It was agreed that Debbie investigate the cost of reply paid envelopes for easy return of questionnaires

5. SPONSORSHIP: Roger reported that the George & Dragon, along with Marstons, had agreed to sponsor the questionnaire to the tune of £500 - £600 on the understanding that they would be acknowledged on each questionnaire alongside their logo. Further details to be negotiated.

6. DATE OF NEXT MEETING: Wednesday, 21st April 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Roger to book.