Tarvin Parish Plan - Minutes of Steering Group Meeting 11/02/10

Tarvin Parish Plan - Minutes of Steering Group Meeting

VENUE: Edna Rose Room, Community Centre

DATE: 11th February 2010

MEMBERS ATTENDING: Alan Chesters, Karen Hemmings, Steve Hemmings, Phil Miles , Debbie Ridley, Ray Williams, Brian Hardacre, Rachael Lloyd, Roger Hones

ITEMS DISCUSSED:
1 Apologies
2 Minutes of Meeting 20th January 2010
3 Matters Arising : (a) Liability Insurance, (b) Blogger site, (c) Response of Parish Council
4 Blogger Site
5 Budget
6 Grant Application
7 Key Players and Stakeholders
8 Scoping of the Project
9 Process for conflation of Issues identified in early consultations
10 Potential Working Groups
11 Parish Plan Logo
12 Date of next meeting

ACTIONS AGREED:

1. APOLOGIES: Apologies received from Hazel Manning, Brian Spruce, Sarah Evans, Joan Millar, Mike Tyrie, Sue Hardacre

2 MINUTES of meeting on 20th January to be modified to show Anna Mellor as having attended.

3 MATTERS ARISING:

(a) LIABILITY INSURANCE: Tarvin Parish Council Clerk is getting a quote to add the Steering Group members onto the Parish Councils’s existing Public Liability Insurance Cover

(b) BLOGGER SITE: Greg has shown Debbie how to administer the blogger website as he needs to devote his time to other interests. Karen offered to cover for Debbie. Debbie will review the way in which the Parish boundary is displayed on the site. A Youth page has been added to encourage younger contributions. Debbie has logged the site with Google and the site will become more visible once posts are submitted and loaded onto the site. Thanks were expressed to Gregg and Debbie for this achievement.

(c) RESPONSE OF PARISH COUNCIL: Alan attended the monthly Parish Council meeting when the Parish Council voted to preserve their original contribution of £150 to the Parish Plan budget rather than increase it to £250. Alan hoped that this wasn’t a reflection of lack of support. The Parish Council said that the Steering Group should approach them again in the future if there was a requirement for further funding. The Parish Council agreed to sign the grant application when it was ready.

4 MATTERS NOT ON AGENDA: See Item 12.

5 BUDGET: Bank Account will be open from 12/2/2010. Money will then be able to be transferred into the account from the Parish Council. No Bank charges will be incurred unless the account goes overdrawn. Budget has been revised to reflect cost and quote changes. Meeting agreed to change policy on production of final report. 100 full reports would be printed with each household receiving a summary report. The meeting approved the revised budget commenting that it was an honest budget and recorded thanks to Ray and Phil for their efforts.

6 GRANT APPLICATION: Phil sent a draft application to Bron and received 5 pages of comments back. This has resulted in a programme of work which is now in place. Further letters of support will be requested. The meeting agreed to submit the application. Thanks were expressed to Phil for the effort he has put in to complete the application in time.

7 KEY PLAYERS AND STAKEHOLDERS: 2 groups were identified as missing from the Local Groups list and these would be added. Rachel had identified a good number of local businesses and would liaise with Karen to finalise the list.

8 PROJECT PLAN: Phil has added a traffic light system to Mike’s Project Plan to help identify the status of each task.

9 INITIAL IDENTIFICATIONOF PRINCIPAL ISSUES: Brian presented his analysis of the early issues identified at the first public meetings and explained that he had grouped them into main headings. He proposed 3 main headings of Community, Environment and Economy. ‘Community’ covered Crime, Social Facilities and Housing. ‘Environment’ included Countryside and Built Environment and Highways. ‘Economy’ included Employment, Education and Training, Transport, Health, Shopping and Services. The analysis was well received and Brian was thanked for its production.

10 POTENTIAL WORKING GROUPS Brian suggested limiting the number of working groups to 3 to reflect the principal issues identified in his analysis. Each group could split into smaller groups if necessary. It was agreed that Brian, Steve and Rachel would meet to do some more work on the questionnaire with a decision on working groups to be made at a future meeting.

11 SPONSORSHIP: Roger proposed offering exclusive sponsorship of the Parish Plan to a local business in return for a financial contribution covering the total of extra funds which the Steering Group needed to raise themselves. The meeting felt that this could alienate other local businesses. Instead it was agreed to contact the George and Dragon, who had already made an approach, to gauge their interest in sponsoring the questionnaire going to each household. This would also be acknowledged in the final report along with references to any other businesses or individuals who had given significant support to the Parish Plan.

12 LOGO: Brian presented the idea of creating a logo for the Parish Plan. After some discussion the meeting agreed that it was something to continue thinking about before making a decision.

13 DATE OF NEXT MEETING: Tuesday, 9thth March 2010 at 7.30 pm in the Edna Rose Room, Community Centre. Roger to book.